The purpose of the Guidelines on Procurement and Property Management for Projects (the Guidelines) is to ensure that the funds of the Asian Forest Cooperation Organization (AFoCO) for projects are used in the most efficient, economic and effective way, to meet the purposes for which they are designed and implemented to maximize outputs and greater outcomes from project activities financed by AFoCO, in order to obtain higher value for money. The Guidelines also provides for the minimum requirements that the IA should undertake within the bounds of relevant policies of the implementing country the procurement of goods and services and management thereof.

The Guidelines will govern the procurement and payment of goods and services, and their sustainable management derived therefrom as functional and usable during and after the project implementation by Implementing Agencies (IAs) and AFoCO. This is in accordance with Article 10.6 ‘Procurement and Property Management of Goods and Services’ of the Project Manual for AFoCO, for any Project or other activity which is directly funded, in whole or in part, by AFoCO. Any other arrangements and requirements in any specific individual case should be subjected to the decision of the Secretariat under the guidance of project donors and/or IAs. This Guidelines also considers specific Policies of AFoCO.

VIEW THE PROJECT MANUAL

LIST OF ANNEXES IN PROJECT MANUAL
Annex 1. Template for Project Concept Note
Annex 2. Template for Project Proposal
Annex 3. Template for Cost Assumption
Annex 4. Template for Grading Sheet for Project Appraisal
Annex 5. Template for Project Memorandum of Understanding
Annex 6. Template for Letter of Notification of Inception Arrangements
Annex 7. Template for Rules of Procedures and Meeting Report of Project Steering Committee
Annex 8. Templates for Annual Work Plan and Annual Budget (excel sheet)
Annex 9. Template for Budget Request
Annex 10. Template for Financial Receipt and Attendance Sheet
Annex 11. Template for front page of the documents
Annex 12. Template for Financial Report (excel sheet)
Annex 13. Template for Mid-Year Report
Annex 14. Template for Annual Report
Annex 15. Instruction and Samples for Displaying Publicity
Annex 16. Template for Asset Management
Annex 17. Template for Certificate of Financial Audit
Annex 18. Template for Completion Report

This purpose of the Guidelines for Project Monitoring and Evaluation (the Guidelines) is to provide necessary directions for users, including 1) project monitoring and evaluation teams to develop the most appropriate and effective tools to conduct the mission and 2) project steering committee (PSC), implementing agency (IA), the Secretariat including prospective external evaluators to facilitate monitoring and evaluation activities. Yet, users of the Guidelines should be informed that each project can vary according to the local context and need.

This Guideline provides specific information for all stakeholders for effective project M&E under the Asian Forest Cooperation Organization (AFoCO) subjected to Article 11 of the AFoCO Project Manual, ‘Project Monitoring and Evaluation’. The M&E activities are also guided by the Policies on Environmental and Social Safeguards1 and Gender2 and the related guidelines. If deemed necessary, the Secretariat can make separate M&E guidelines for specific projects. The Secretariat may undertake M&E of project based on the requirements of the project’s donor(s).

VIEW THE M&E GUIDELINE

ALL ANNEXES

LIST OF ANNEXES IN GUIDELINES FOR PROJECT MONITORING & EVALUATION
Annex-1. Template for Terms of Reference
Annex-2. Template for Monitoring Plan
Annex-3. Checklist for Monitoring Mission
Annex-4. Template for Monitoring Report
Annex-5. Template for Evaluation Plan
Annex-6. Checklist for Evaluation Mission
Annex-7. Template for Evaluation Report

The purpose of the Guidelines on Procurement and Property Management for Projects (the Guidelines) is to ensure that the funds of the Asian Forest Cooperation Organization (AFoCO) for projects are used in the most efficient, economic and effective way, to meet the purposes for which they are designed and implemented to maximize outputs and greater outcomes from project activities financed by AFoCO, in order to obtain higher value for money. The Guidelines also provides for the minimum requirements that the IA should undertake within the bounds of relevant policies of the implementing country the procurement of goods and services and management thereof.

The Guidelines will govern the procurement and payment of goods and services, and their sustainable management derived therefrom as functional and usable during and after the project implementation by Implementing Agencies (IAs) and AFoCO. This is in accordance with Article 10.6 ‘Procurement and Property Management of Goods and Services’ of the Project Manual for AFoCO, for any Project or other activity which is directly funded, in whole or in part, by AFoCO. Any other arrangements and requirements in any specific individual case should be subjected to the decision of the Secretariat under the guidance of project donors and/or IAs. This Guidelines also considers specific Policies of AFoCO.

VIEW PROCUREMENT GUIDELINES

The Secretariat has collected the project-specific COVID-19 coping-up measures during the series of project management meetings, namely: project steering committee (PSC) meetings, project coordination meetings (PCMs), and project inception meetings (PIMs) following the task given by the Assembly. As of 3 February 2021, Bhutan, Malaysia, and the Philippines are among the implementing countries seriously affected by pandemic situations vis-à-vis on-going project implementation and inception arrangements. Other countries have reported insignificant disruptions in project activities due to restrictions in travel and gatherings (i.e., monitoring, training, workshop, survey, etc.). In this regard, the Secretariat and the Implementing Agencies (IAs) have been discussing alternative activities to achieve planned targets under the pandemic period. Based on consolidation and initial analysis by the Secretariat, COVID-19 coping-up measures are hereby recommended to be implemented across all new and on-going AFoCO projects. For newly started projects, issues and concerns will be raised and reflected in the work and budget plan (WBP) during the PIM and further reported at the 1st PSC meeting. The general guidelines will be referred by the IAs to adjust the annual plan and budget, which will be duly reported and approved by the PSC.

VIEW GUIDELINES

Asian Forest Cooperation Organization (AFoCO) is a treaty-based intergovernmental organization aiming to strengthen forest cooperation by transforming proven technologies and policies into concrete actions in the context of sustainable forest management to address the impacts of climate change.

We are headquartered in Seoul, the Republic of Korea, with a subsidiary body, the AFoCO Regional Education and Training Center (RETC), located in Yangon region, Myanmar.

AFoCO Secretariat

8F, Forest Vision Center, 9 Gukhoedaero 62-gil, Yeongdeungpo-gu,
Seoul 07236, Republic of Korea

Tel. +82-2-785-8971
Fax. +82-2-785-8970
Email. contact@afocosec.org

AFoCO Regional Education & Training Center (RETC)

Seed & Seedling Center (SSC) of Forest Department of Myanmar,
Ye-Twin-Kone Village, Hmawbi Township, Yangon Region, Myanmar

Tel. +95-9972578592
Email. afocoretc@afocosec.org

Scroll to Top