As guided by the decisions of the Assembly, AFoCO is committed to ensuring that its projects /programs or activities and operations are implemented in accordance with the following policies and regulations.
The purpose of this Policy is to ensure that the Executive Director is entrusted with responsibilities as prescribed in the Agreement and relevant regulations and policies of the organization. The Executive Director’s personal and professional conduct of must be consistent with the standards and procedures set in this policy. This Policy is in furtherance of the general principles set out in the Agreement that the organization shall operate in a transparent and accountable manner guided by efficiency and effectiveness. If the Executive Director has any doubt in regards to her/his proper course of action in any matter related to this Policy, s/he shall seek the advice and guidance of the Ethics and Audit Committee.
| Policy on Ethics and Conflicts of Interest for the Executive Director of the AFoCO Secretariat | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 24-III-19R | 29 October 2019 | Effective | |
The purpose of this Policy is to ensure that the Representatives are entrusted with the responsibilities prescribed in, or pursuant to, the Agreement on the Establishment of AFoCO. When performing their Assembly duties in the service of AFoCO, the personal and professional conduct of a Representative must comply with the ethical standards and procedures set out in this Policy in addition to any domestic legal requirements exclusively as they apply to this Policy.
| Policy on Ethics and Conflicts of Interest for the Assembly of AFoCO | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 25-III-19R | 29 October 2019 | Effective | |
The purpose of this Policy is to ensure measures to mitigate money laundering and the financing of terrorism which commensurate with the risks identified, enabling decisions on how to allocate its resources in the most effective way. The staff of AFoCO, its governing bodies and every other person working for AFoCO are required to adhere to this Policy to protect the organization, and its reputation, from being misused for Money Laundering and Terrorist Financing.
| Policy on Anti-Money Laundering and Countering the Financing of Terrorism | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 26-III-19R | 29 October 2019 | Effective | |
The Policy on Information Disclosure Policy is intended to ensure that information concerning AFoCO’s activities is made publicly available, subject to the limitations set forth in this Policy. This Policy explains the principles, practices and procedures and defines clear categories of information according to their status with regards to public information disclosure. This Policy endeavors to strike an appropriate balance between the need to grant the public access to information possessed by AFoCO and the Secretariat, and AFoCO’s obligation to respect the confidentiality of information regarding its Parties and Observers, partners, staff and other concerned stakeholders.
Information held by AFoCO and its Secretariat is made available primarily through the AFoCO website, subsidiary office websites and webpages of AFoCO-related projects or activities. This Policy applies to all information in the possession of AFoCO and its Secretariat. This Policy also applies to information collected by a Party or Observer that has been transferred to the Secretariat with the prior written consent of that Party or Observer. Request for Information The Secretariat will either provide the requested information or document, by referring the requestor to the relevant link on the AFoCO website whenever possible, or indicate a legitimate reason as to why the information cannot be given, based on the exceptions to disclosure defined, or if such information does not exist or cannot be found. In the event where only a part of the information responsive to a disclosure request is subject to one of the limitations set out in this Policy, the Secretariat may decide, at its discretion, to disclose the remaining non-confidential part of the information responsive to that request, and take appropriate measures to maintain the confidentiality of the undisclosed information. The Secretariat may charge a fee for a request for information, based on the estimated cost of retrieving and supplying or reproducing the information requested which will be communicated to the requestor and must be paid in advance.| Policy on Information Disclosure | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 27-III-19R | 29 October 2019 | Effective | |
The Environmental and Social Safeguard Policy provides principles and guidelines to assess the environmental and social risks and likely impacts during the preparation and implementation of programs, projects, and activities carried out by AFoCO. This Policy will apply to all AFoCO-financed programs, projects, and activities.
The Technical Committee for Environmental and Social Safeguard will be established comprising of internal and external experts with the knowledge necessary to assess and provide advice and counsel relating to environmental and social considerations of AFoCO projects. AFoCO assures compliance with the Environmental and Social Management System (ESMS) through specific institutional arrangements put in place for the operationalization of the ESMS and through a dedicated grievance review mechanism. Concerns must be addressed at the closest appropriate level, i.e. at the project management level. If a concern or grievance cannot be resolved through consultations and measures at the project management level, a complaint and/or dispute may be filed through the grievance report on the AFoCO website.| Environmental and Social Safeguard Policy | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 28-III-19R | 29 October 2019 | Effective | |
The Gender Policy provides AFoCO with a framework for guiding its efforts to achieve gender equality, and particularly, to support women’s diverse roles in the development of policies, plans, programs, projects, activities, and internal functioning intended to enhance the impact and effectiveness of AFoCO’s operations.
This Policy will allow AFoCO to promote gender-conscious actions and make its interventions more effective, efficient, and relevant while responding to the priority needs and efforts of women and men within the Secretariat and areas of activities.| Gender Policy | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 29-III-19R | 29 October 2019 | Effective | |
| Financial Regulations of AFoCO | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 7-I-18R | – | 1 May 2019 | |
| Decision 37-IV-20R | 26 November 2020 | Effective | 1st Amendment |
| Staff Regulations of AFoCO | |||
| Document Code | Effective Date | Date of Revision | Remarks |
| Decision 7-I-18R | – | 1 May 2019 | |
| Decision 19-II-19S | – | 26 November 2020 | 1st Amendment |
| Decision 36-IV-20R | 26 November 2020 | Effective | 2nd Amendment |
